Core Policy and Procedures Manual - Amendment Summary
March 2004

6.0 Procurement

All reference to "common supply arrangements" and MSOs changed to "corporate supply arrangements" for consistency and clarity.

6.3.2 a Pre-award and Solicitation – All Procurement policy 1 is revised to add Office Products and Stationery to the list of corporate supply arrangements.

6.3.2 a Pre-award and Solicitation – All Procurement policy 11 is revised to clarify the appropriate level of contract approval.

6.3.2 a Pre-award and Solicitation – All Procurement policies 13, 14, and 15 are added to replace the policy regarding the establishment and use of pre-qualification lists. Deletion of previous pre-qualification list policy statements in sections 6.3.2 b (4), 6.3.2 c (3), and 6.3.3 a (10) and (11). Procedural guidelines regarding use of pre-qualification lists are available from Common Business Services.

6.3.2 b Pre-award and Solicitation – Goods policy 5 is revised to clarify that a NOI is not required if it is determined that a direct award meets one or more of the allowable exceptions specified in policy 6.3.3.a (1).

6.3.2 c Pre-award and Solicitation – Services – policy 2 is added to clarify the requirement to use pre-existing corporate supply arrangements for services.

6.3.2 c Pre-award and Solicitation – Services – policy 6 is revised to clarify that a NOI is not required if it is determined that a direct award meets one or more of the allowable exceptions specified in policy 6.3.3.a (1).

6.3.3 a Contract Award – All Procurement Selection and Award – policy 2 moved to 6.3.2 a policy 12.

10.0 Travel

10.2 Travel General – delegation of authorities guidance is added to this section to define director and to identify travel approvers. Approval levels have been moderated by Treasury Board Directive 4/04 as follows:

10.3.2 Travel Approval – policy 1 is revised for directors now permitted to designate headquarters for their staff. The designation for directors and executive directors is by the assistant deputy minister of the program area. The executive financial officer must make designations for assistant deputy ministers.

10.3.4 Out of Province/Country Travel – policy 1 is revised for directors now permitted to pre-approve this type of travel. Approvals for directors and executive directors is by the assistant deputy minister of the program area. The executive financial officer must make designations for assistant deputy ministers.

10.3.5 Airfare – policy 1 is revised for directors now permitted to pre-approve exceptions to this policy. Approval of exceptions for directors and executive directors is by the assistant deputy minister of the program area. The executive financial officer must approve exceptions for assistant deputy ministers.

10.3.10 Accommodation – policy 1 is revised. Exceeding established Treasury Board limits requires authorization by an individual's expense authority; guidance for this authorization is included.

10.3.7 Meals / Per Diems – Group I meal rates increase by $.25 per meal ($.75 for a full day) effective April 1, 2004. The Group II full day rate increases by $.75 effective April 1, 2004. There are no other meal or per diem changes taking effect in the fiscal year 2004/05.

10.3.8 Mileage – the rate increases by $.01 to $.45 per kilometre for Groups I, II & III effective April 1, 2004.

11.0 Transportation 11.3.3 Government Vehicles – policy 2 is updated to permit a director to authorize a vehicle assignment, as revised by Treasury Board Directive 4/04.
18.0 Administration

18.3.2 Agreements with Other Governments – policy 1 is updated for Treasury Board Directive 5/04. Treasury Board approval is required only for new agreements over $2 million or where there is no set limit.

18.3.4 Business Meeting and Protocol Event Expenses – policy 4 is updated for Treasury Board Directive 4/04. Expense authorities are now permitted to approve gratuities or tips over 15%.


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