Core Policy and Procedures Manual - Amendment Summary
October 2005

6.0 Procurement

6.3.1 Procurement Planning – Policy 5 revised to clarify that a cost / benefit justification is required for service contracts over $100,000, including, where appropriate, a cost comparison of contracting out with the cost of providing the service in-house, if the resources were available.

6.3.2a Pre-award and SolicitationAll Procurement – Chart of CSAs updated to reflect new ministry names, eliminate obsolete CSA references and to add web site links where required to identify sources of information pertaining to the services of Common Business Services.

6.3.2a Pre-award and SolicitationAll Procurement – Policy 7 clarified regarding provision of information to potential bidders or proponents for standard competitive processes.

6.3.2c Pre-award and SolicitationServices and Construction – Policy 3 added to clarify that all JSRFPs must be planned and managed through Common Business Services.

6.3.2c Pre-award and SolicitationServices and Construction – Policy 6 is revised to clarify that service contracts under $25,000 may be directly awarded if it can be documented, on the contract file, that undertaking a competitive process would not be reasonable or cost effective.

6.3.3a Contract AwardAll Procurement – Policy 1 is revised to clarify that a direct award may be made if it can be strictly proven that only one contractor is qualified or available to provide the good, service or construction.

6.3.3a Contract AwardAll Procurement – Policy 1 is revised to indicated that the rationale for any direct award must be documented, in the contract file, when one or more of the direct award exceptions is used. This documentation must be appended to the contract file and be available when requested.

6.3.3e Contract AwardAdministration – Policy 4 is amended to reflect the requirement to use the new General Service Agreement form rather than the previous Service Contract (General) form.

6.4.1 Common Business Services – Amended to reflect the revised list of services provided by Common Business Services.


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