Core Policy and Procedures Manual - Amendment Summary
March 2011

Policy

6.0
Procurement

6.0 Procurement - organization names updated throughout chapter for greater clarity

6.3.3 Contract Award – all procurement - new section added under Selection and Award - b. (1) Vendor Reference Check Review Policy (see TB Directive 4/11).The Directive provides policy for ministries to conduct internal reference checks on all core government service contracts with an estimated value of $10 Million or more (including the provision of an internal administrative review system enabling vendors to appeal a disqualification decision).

To support ministries in the application of the Directive, CPPM Chapter 6 will also include Reference Check Review Guidelines that have been developed to provide clarity on the implementation of the government’s vendor reference check requirements for government service contracts.

7.0 Revenue and Receivables Management

7.2 Revenue and Receivables Management Policy – increases ministry responsibilities for the control of public money to also ensure ongoing compliance with payment card industry (PCI) standards adopted by the provincial government.  Expands Provincial Treasury functional authority and responsibilities to ensure government electronic payment systems comply with PCI standards. 

7.2.8 Acceptance of Electronic Payments – new policy requirement for implementation of PCI standards for government electronic payment systems, and clarification of the Banking/Cash Management Branch’s functional authority for the approval of systems and standards.
12.0 Information and Technology Management 12.3.5 Information Technology Standards – policy a) item 7 and 8 have been re-ordered, and item 9 added in order to provide the logical principles to ensure ministries and agencies leverage existing systems and processes, and that new systems with a payment application component will be compliant with PCI standards, government’s processes and policies.
13.0 Financial Systems and Controls

13.3 Policy - 1. recognizes the need for consistency with PCI standards along with government information technology standards in methodologies for the development of new financial systems, or changes to financial systems, that have a customer facing payment service.

Also, policy 10 expanded to recognize the roles and responsibilities of ministries and central agencies for public facing payment systems, and specifically electronic commerce systems.

Policy 11 now requires ministries to ensure financial systems documentation is in sufficient detail to enable effective systems maintenance as well as compliance requirements.


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