Core Policy and Procedures Manual - Amendment Summary
4.3 Expense Authority policy becomes effective when a ministry implements
iProcurement. Key sections and notable changes are as follows:
repeal of delegation requirements related to payment authority;
introduction of the Common Expense Authority Matrix as the government
standard for delegation of expense authority;
establishment of the roles, responsibilities and requirements for
Expense Authority and Qualified Receiver functions, including policy
compliance and the proper exercise of expense authority; requirement
to maintain a separation of duties over financial transactions whether
electronic or manual systems are used;
repeal of payment authority responsibilities; expenditure matching
and processing requirements; conditions for payment release and
payment review; and the Payment Review Office's requirements, including
document and information requests, reviewing accuracy and compliance
with policy and reporting results.
policy remains in effect until ministry implementation of iProcurement;
other sections (4.3.7 to 4.3.19) are in effect regardless of iProcurement
Travel Expense Receipts
10.3.16 policy 2 is revised to clarify that travel expense receipts must
- filed at
the location designated by the ministry senior financial officer
(but not by the employee personally); and
- filed in
an Expense Report Envelope and forwarded upon request within five
working days to the Payment Review Office for verification.
the Expense Report Envelope must be retained as an Administrative
Records Classification System (ARCS) file #1050-09.
18.3.3 policy 1 is revised and policy 2 added for two new Treasury Board
Directives that govern remuneration of appointees, as follows:
- Directive 2/04 for Administrative Tribunals;
- Directive 1/04 for Crown Corporations, Agencies, Boards and
Communications and Advertising
18.3.8a former policy 1, a requirement to submit promotional materials and
paid advertising as part of the budget process, has been repealed.
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