Core Policy and Procedures Manual - Amendment Summary
10.0 Travel – the new requirement
to calculate and report greenhouse gas emissions from business travel
using SMARTTEC becomes effective April 1, 2008. The significant changes
for this Core Policy and Procedures Manual update are as follows:
10.1 Objectives – additional objectives introduced to support government’s
commitment to be carbon neutral for business travel, and to encourage
ministries to consider alternatives to travel and methods of travel
that mitigate the production of greenhouse gas emissions.
10.2 General – legislative reference to the new Greenhouse Gas Reduction Targets Act added. Roles and responsibilities
for employees and expense authorities are expanded to include requirements
to complete and approve travel emission reports.
10.3.2 Travel Approval – eligibility for travel claim reimbursement is
updated for the requirement to complete and attach travel emission
reports to travel expense reports.
10.3.16 iExpenses -- employee requirement to attach their SMARTTEC confirmation
report to their iExpenses report; Expense Authority sign off includes
certification that the employee has attached the SMARTTEC report and
it appears reasonable.
10.3.18 SMARTTEC – specific policy requirements for implementation of the
travel emission calculator are introduced.
C.1 Travel Expenses
C.1.1 General – Procedure 3 updated
for final travel emission reports to be completed within one week
of a business trip, the same timeline for travel expense reports.
Reports – specific procedures added to support employees in using
SMARTTEC to calculate greenhouse gas emissions from buisness travel
and completing emission reports. Also, links to supporting documentation
on the government intranet site – “Where green ideas work”, and the
Tier 1 help desk added for information and guidance with the web-based
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