12.0 Forms and Reports

Forms

Reports

12.0 Forms and Reports

Forms

• Purchasing Program Request for Card/Card Detail Change FIN 113
• Government Purchasing Card Acknowledgment of Terms of Use and Consent FIN 113/A
• Purchasing Card Transaction Register FIN 121
• Commercial Card Coordinator/Alternate Change Application FIN 182
• Purchasing Card and Business Transaction Account (BTA) Reporting and Access Request FIN 150

All FIN forms relating the to the Purchasing Card Program can be obtained from the Financial Forms portal on the Office of the Comptroller General intranet site.

Reports

The Bank of Montreal's BMO details Online system has a vast library of reports available to cardholders and card coordinators. There are over 75 standard reports and over 1,000 custom reports available. There is also an ad hoc reporting feature that will provide access to all information stored in the BMO data warehouse.

Access to information is controlled by the user roles that a user has been granted in BMO details Online. Cardholders will only have access to their own transactions, and purchasing card coordinators will have access to their ministry only. A "Reporting" role allows selected ministry staff access to assigned hierarchy levels within their ministries. The "Auditor" and the "Government Card Coordinator" roles provide reporting capabilities of the entire province.

Reports are accessed from BMO details Online in the Reports module. Users will require a username and password, which is available from the purchasing card coordinator.

The following standard reports are available in BMO details Online:

• Account Detail Report;
• Detail Billing Report;
• Merchant Category Code Watch List; and
• Account Statement Report.

The information contained in the Detailed Billing Report is a convenient method of determining:

• which cardholder statements are not being paid on time;
• frequency of card usage;
• whether accounts are close to their monthly credit limits; and
• whether cardholders have attempted to make any purchases that were refused or resulted in disputed charges on their statements.

The Merchant Category Code Watch List contains lists of transactions that are within pre-selected Merchant Category Codes. Merchant Category Codes are selected on the basis that their use could indicate personal or other misuse.

The Account Statement Report provides as summary of cardholder transactions for a selected period of time.