Security
of Purchasing Card Numbers
Storage of Information
13.0 BMO details Online
Purchasing card coordinators
will use the BMO details Online system to perform numerous administrative
activities including:
- requesting new cards;
- changing the status of
cards;
- requesting the cancellation
of cards;
- updating cardholder information;
- resetting cardholder
account passwords;
- changing the hierarchy
"reports to" structure for cards;
- reviewing cardholder
statements and transactions; and
- generating various purchasing
card reports.
Cardholders have access
to the BMO details Online system and can:
- review individual transactions
within 24 hours of the transactions being processed by the Bank of Montreal;
and
- review and print monthly
statements within 24 hours following the monthly billing cycle date (which
is the third of the month)
BMO details Online
is accessible through the internet at https://www.bmodetailsonline.com.
You will be asked for your username and password (obtained from your purchasing
card coordinator). The first time you enter BMO details Online, you will
be asked to replace the password originally provided with a new confidential
password that you supply. Functions that are available to you will be found
on your Home page.
If you require assistance
in using BMO details Online, contact your purchasing card coordinator.
Security
of Purchasing Card Numbers
Note that the card numbers
are included in the downloaded information. In order to maintain security of
the card numbers and reduce the opportunity for fraud, any downloaded data containing
the card number must be stored in a secure manner. Examples of secure storage
include secure Local Area Network (LAN) or diskettes kept under lock and key.
Although email between government
employees is generally considered secure because it is behind a firewall, the
full card number must not be transmitted by email either in the message or its
attachments.
Storage
of information
Policies regarding the management
of electronic information are contained in CPPM Chapter 12, Information
Management and Information Technology Management.
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